How are you going to fundraise?
First of all, you need to decide how you are going to raise money at your event. Will your event be ticketed? Will you be selling cakes or drinks? Holding a raffle or a tombola are great ways to raise some extra cash at your event and they’re great fun as well! If you are approaching local businesses for raffle prizes, make sure to contact the fundraising team in advance and we can provide you with a Letter of Authority.
Set a budget
Setting a budget for your event is crucial so that you don’t end up spending more than you can make back. Make a list of everything you need for your event, how much it will cost and how you plan on making that money back. Some things you may be able to get for free or at a reduced rate because your event is for charity so don’t be afraid to ask! However, if the answer is no for whatever reason, then it is always important not to push too hard.
Set the date and time
The timing of your event is entirely up to you. Just arrange a time that suits you and your guests!
Planning your event around a special occasion, such as a baby shower, anniversary or a Birthday party is a great way to involve Independent Options in your celebrations.
Choose your venue
Selecting a venue depends on how many people you’re planning to invite to your event. If you intend just to invite a few friends round for a catch up, then your front room or back garden is the perfect place to start!
If you want to invite a larger group or the local community, you may need to hire a venue. Make sure to ask the venue management if they have insurance and licenses for food, alcohol and entertainment. Also contact your local authority to check if you need additional permits or permissions (see the section on Fundraising, the Law and You).
Who to invite
Make a list of everyone you’d like to invite and perhaps ask guests to RSVP before a certain date. This will help with your planning and help you work out quantities for raffle prizes, beverages, merchandise, etc.
Send the invitations and spread the word!
Once you’ve decided on a date, time and venue, you’re ready to invite your guests! One thing to make sure is that you give your guests plenty of notice so that they don’t make other plans.
There are plenty of invitation templates available online or if you’re feeling creative, why not design your own? There are templates available on most Microsoft Office packages (Word, Publisher, etc.)
You can also use email or social media (Facebook, Twitter, etc.) to get the word out about your event and this can often be a much more cost effective way of inviting people.
Keep a count of roughly how many people can attend your event so you know more or less who to expect on the day.